Step by Step Example Program Setup

Step by Step Example Program Setup

This tutorial will walk through the steps involved in setting up a sample Program of study leading to a certificate in Project Management.

This example will show you how to set up a simple Certificate Program with 3 required courses and two optional courses using ELIS.

Certificate programs are generally designed for adults who are interested in learning a specific set of skills and gaining knowledge in a certain area, but may not want to earn a degree. Below is an example of using ELIS to setup and run a Certificate Program - ELIS may of course be used to run complete degree programs as well, however to keep this example case short, we have chosen a Certificate Program with 3 required courses and 2 optional courses.

Program Description:
This is an overview of the Program, for example the below description is an overview of our example Project Management Certificate Program:
"The certificate in Project Management enables students to consider the final step of preparing for the pinnacle of professional certification with the Project Management Institute (PMI)."

Program Requirements:
This will be a set of courses which must be completed with a given grade in order to complete the Program and earn the certificate. ELIS supports both required and optional Course Descriptions, and CDs may consist of online Moodle classes, offline 'classroom' classes, or a blend of online and offline.

For example, a catalog description of our Project Management Certificate Program might look like the list below:

Required Courses: Credits
PMI 101 Preparing a project3 credits
PMI 102 Planning a project3 credits
PMI 103 Implementing the project3 credits
TOTAL9 credits

The Program description or custom Program fields might also list expected Learning Outcomes - skills and/or competencies a person should learn by completing the courses in the program with a satisfactory score:

Student Learning Outcomes
Most program descriptions include a description of the expected outcomes (also known as competencies or skills) learners should have after successfully completing the program.

For example, our example program might list the following outcomes in the Program description or Program custom fields (custom fields are available in several reports, and so might be used here if reporting on outcomes is required):

Students who complete a certificate in Project Management should be able to:
  • effectively perform project team member and leadership roles in the full spectrum of project management ranging from small, single to large, complex and multiple projects;
  • present the fundamentals of project management based on a project life cycle;
  • introduce and explain widely used tools of basic project management;
  • examine the roles of the project manager and project team members;
  • explore a best practices approach to planning and managing projects of any size;
  • improve the performance of traditional project management with innovative new tools;
  • introduce new and practical approaches for managing today’s non-traditional projects;
  • align projects within an organizational framework and with the business strategy;
  • review and apply PMI’s Project Body of Knowledge (PMBOK); and
  • implement enterprise level project portfolio and program management.
The Program Learning Outcomes describe to learners (and perhaps managers and/or parents) what they should expect to be able to do after satisfactorily completing the program.

In ELIS, a custom CD field can be created with all the outcomes for the Program. When a CD of this Program is added/edited, an outcome could be added to the course. The following image demonstrates how this works. 

The custom CD field has already been created with the outcomes for the Program in the image. A CD is being added and the list of outcomes is displayed. An outcome will be selected from the list, and when the course is created the outcome will be displayed in that section.

Image demonstrates addition of course description in ELIS

Note: Many Course Descriptions might cover more than one leaning objective - in these cases a multi-select list can be used to link multiple LOs with a CD.

Completion Requirements:
Finally, each course in the program has a particular 'passing grade' - in ELIS this is set as the completion grade for a course.

Our catalog description of the program might read:
"A Grade of C or higher must be earned in each certificate course to receive the Project Management Certificate"

In order to implement this in ELIS, we would assign a completion grade to each Course Description. If for example, your institution sets the grade of "C" as earning 65% of the available points in a CD, only students who have earned 65% in all of the required ELIS CDs for the program will earn a certificate for the program.

In the following sections of this tutorial, you will learn how to setup this kind of program in ELIS.

Below is a diagram of our Program, showing how we expect learners to progress through the program. ELIS can be set to enforce pre-requisite (and co-requisite) so that learners can't take course 2 before they complete course 1 with a satisfactory grade - this is optional, depending on the nature of the program some institutions want their software (ELIS) to enforce pre-requisites while others leave this to advisers or the students themselves, ELIS supports both models.

The example Program uses a set of 5 Moodle template classes. These are courses that have been built out with content, activities, etc. and will be automatically created each time a new track is generated from the Program.

The first step in setting up this Program is to create the ELIS courses. Go to the Manage Courses link and click "Add Course Description".

Here you can fill in the information about the course:

If the course will use a Moodle class as a template, use the browse button shown in the previous image to choose the Moodle template class.

Whenever a new track of class instances is created from this Program, the Moodle template class will be automatically copied and linked to the ELIS class instances. The option is also available for manually created ELIS classes.

When the CD has been added, you'll see the overview of the information: